UKU University Mixed Outdoor Nationals 2018/19

Submitted by megprice on Tue, 23/10/2018 - 12:09pm
Event date: 
16 Mar 2019 (All day) - 17 Mar 2019 (All day)
Event details: 

UXON will be held at the University of St Andrews, Scotland.


UPDATE 15th MARCH

The event will be going ahead as planned and the schedule has now been published. Further details can be found HERE. Please make sure that you read the full announcement and keep an eye out for any further updates.

 

UPDATE 14th MARCH

Unfortunately, due to unforeseeable issues with the Leaguevine website, we are unable to use the Swiss Draw format for this year's event. We are in the process of finalising the schedule for the weekend. However, due to the recent weather and with the forecast for the weekend, we are also in the difficult position of not knowing whether or not we will have the full number of fields that we booked or if the event will even go ahead. 

 ALL teams need to continue to assume and plan for the possibility that they are playing in the first gameslot at 9am.  

We will inform you of any updates as soon as we can. Please keep an eye out on the UKU website, @UKUltimateEvent Twitter page, the Regional Facebook Groups, and the UXON Event Website for updates. 

 

Entries will be open from 11th December 2018 and will close on January 10th 2019, via the new UKU website. The early deadline should enable teams to confirm their transport and accommodation plans well in advance to avoid higher costs where possible. 

 

We will, however, also be holding a smaller, limited, event on the same weekend - the Cool Down - at the Llanrumney Playing Fields in Cardiff. More information for that event can be found here. This event is for teams that would otherwise be unable to compete. It will be at the discretion of teams to decide whether they want to compete at the main Nationals event or whether they find the Cool Down event to be more suitable for them. We want to be very clear that Nationals is in St Andrews though, and we do encourage all teams to make the journey - particularly given that the event was unfortunately snowed off last year and that we aim to hold UXON in the South in 2020! Please note that the capacity for teams at the smaller event will be limited and, if oversubscribed, teams will be awarded a spot based on their proximity to the southern venue combined with the distance from St Andrews.

 

Please note that if you are entered as of the entry closing date, you WILL BE LIABLE for the fees, even if you drop out afterwards. We MAY accept entries after that date if there is room, but only if it happens to make the numbers better for scheduling.


But what if this event (UXON) is oversubscribed?

We hope to accommodate everyone at this tournament, but should the tournament be oversubscribed at the closing date, the following rules (using the UKU/BUCS indoor rules as a basis) will apply:

 

UKU/BUCS Entry Rules

BUCS Regionals (Open/Women - see additional rules for Mixed below)

·         First teams will get priority over second teams, and second over third etc.

·         If there is insufficient room for all first teams, places will be awarded in the following order:

o   First teams finishing in the top half of the previous year’s tournament

o   First teams who didn’t enter the previous year’s tournament

o   Remaining first teams in order of their finishing position last year

·         If there are spaces remaining after all first teams have been awarded a space, second teams will be offered places in an order based on finishing position last year, and then third teams and so on

o   Second teams with no finishing position from last year will have a lower priority than those who attended – but still above all third teams (and so on)

If the cut-off happens to fall between 2 or more teams with no finishing position from last year, a lottery will be run between those teams to determine entry.

BUCS Nationals

The closing date and payment date will be as announced by BUCS. Entry is guaranteed for all qualifying teams provided they meet this deadline.

Should any teams fail to take up their spots, the places will be filled by the next-ranked team from one of the qualifying tournaments, with priority among regions determined according to the following (in order):

1.       The region(s) not yet offered an extra place under this process which had the fewest qualification spots originally

2.       The region from which the team dropped out

3.       The strongest regions, i.e.

a.       for Division 1, the region with the highest-ranked relegated team last year – but note that rule 1 means we ignore teams from regions already awarded a dropout-spot.

b.      for Division 2, the region with the highest average finishing position in Division 2 the previous year

c.       for Women’s, the region with the highest average finishing position last year.

4.       A lottery between regions that cannot be separated by the above

Mixed

Rules will be the same as for BUCS tournaments, with the following additions:

  • Late entries may be accepted, providing that they improve the schedule for others. We will not allow late entries which make the numbers worse.
  • Single-institution teams at a given level (e.g. 1st, 2nd etc) will have priority entry over any teams at the same level who have players from more than one institution.
  • UKU reserve the right to move clubs to a blacklist if any of their teams default from any UKU University tournament at late notice.
    • Blacklisted 1st teams will only get into non-BUCS tournaments if there is space for all 1st teams; 2nd/3rd/4th teams from blacklisted clubs will only get a space if the tournament is undersubscribed – i.e. someone else’s 4th team will get in ahead of your 2nd team.

 

If you have any questions, please email events@ukultimate.com

Contact email: 

events@ukultimate.com

How to register: 

Via the UKU GoMembership website.

Accomodation and transport: 

St Andrews University may be able to provide some accommodation for teams travelling furthest, however it is likely that not all teams will be able to be accommodated. Please keep an eye out on the Regional Facebook groups though for further information, including how to request accommodation space.